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Registered Office Change Services
Whether you are moving across the street or to a completely new state, Corporate Mitras provides end-to-end MCA compliance for shifting your company's registered office under Section 12 of the Companies Act, 2013.
Initiate Office ChangeTypes of Registered Office Shifts
The Ministry of Corporate Affairs (MCA) categorizes office shifting into four types, each with its own compliance requirements and timelines.
1. Within Local Limits
Moving within the same city, town, or village. Requires a Board Resolution and filing of Form INC-22 with the ROC within 15 days.
2. Outside Local Limits (Same ROC)
Moving outside the city but remaining under the jurisdiction of the same ROC. Requires passing a Special Resolution in an EGM, filing MGT-14, and INC-22.
3. One ROC to Another (Same State)
Moving jurisdiction (e.g., Mumbai to Pune). Requires Regional Director (RD) approval, Special Resolution, Form INC-23, INC-28, and INC-22.
4. Inter-State Shifting
Moving from one state to another. This is the most complex process, requiring MOA alteration, Central Government/RD approval, newspaper advertisements, and obtaining a fresh Certificate of Incorporation.
Mandatory Documents Required
To successfully file Form INC-22 and related documents, you must prepare the following:
- Proof of Registered Office: Conveyance deed, lease deed, or rent agreement in the name of the company.
- Utility Bill: Recent electricity, gas, or telephone bill (not older than 2 months) bearing the new address.
- NOC: A No Objection Certificate from the owner of the premises.
- Board Resolutions: Certified true copies of the Board Resolution and/or Special Resolution.
- List of Creditors: Required specifically for inter-state shifting or moving between ROCs.
Frequently Asked Questions
What is the timeline to inform the ROC about the change?
For changes within the same state, Form INC-22 must generally be filed within 15 to 30 days of the Board or Special Resolution, depending on the type of shift.
Do we need to alter the MOA for an office shift?
The Memorandum of Association (MOA) only needs to be altered if you are shifting your registered office from one state to another, as the MOA contains the "Situation Clause" mentioning the state.
What happens if we delay filing Form INC-22?
Failing to file within the stipulated time attracts a daily penalty. Furthermore, non-maintenance of a registered office can lead to physical verification by the ROC and potential strike-off proceedings.
Do we need to update our GST and PAN details?
Yes. Once the MCA approves the registered office change, you must file amendment applications with the Income Tax Department (for PAN/TAN) and the GST portal to update your principal place of business.
Ensure Seamless MCA Compliance
Avoid heavy penalties and compliance notices. Let Corporate Mitras handle your resolutions, NOCs, and MCA portal filings efficiently.
Consult a Compliance Expert